Monte Sano Civic Association

Bylaws

Article I - Membership

1. Regular membership shall be restricted to Monte Sano residents or property owners. Nonvoting Associate Membership may be permitted at the discretion of the board.
2. The MSCA dues shall be set at the discretion of the board during any regular board meeting prior to the Fall General meeting, and due during the month of January. The fiscal year shall run 1 January through 31 December.
3. Meetings of the membership shall be conducted at least twice a year.
4. Voting shall be limited to one vote for each current dues-paid family membership. A quorum shall consist of at least twenty-five (25) current family members.
5. Amendments to the By-Laws must be approved by two-thirds (2/3) vote of the membership in attendance at a duly-called membership meeting. A quorum must be present.
6. Assessments above the dues must be approved by a majority vote of the membership in attendance at a duly-called membership meeting. A quorum must be present.
7. All policy statements of the MSCA must be approved by a majority vote of the membership in attendance at a duly-called membership meeting. A quorum must be present.
8. All expenditures exceeding $250.00 (two-hundred and fifty dollars) to any single organization during any fiscal year, except the Mountain Telephone Directory, Newsletter and social functions, must be approved by a majority of the membership in attendance at a duly-called membership meeting. A quorum must be present.
9. Membership of the MSCA in any other organization must be approved annually by a majority vote of the membership in attendance at a duly-called membership meeting. A quorum must be present.

ARTICLE II - Board of Directors

1. The governing body shall consist of the Board of Directors comprised of ten (10) current members. They shall be elected by the voting members of the association as provided in Article III. The board shall meet as often as necessary but not less than once each calendar quarter.
2. Terms
   1. New directors shall take office at a joint meeting of both the outgoing Board and the incoming Board. The meeting is to be held in January and the new directors shall serve two (2) years. No director shall serve more than three (3) consecutive years.
   2. It shall be the responsibility of the incumbent directors to notify new directors of their election, to arrange the joint meeting, to turn over the assets and records, and to fully inform new directors of unfinished business, carry-over programs, etc.
3. The operating officers shall be President, Vice President, Secretary, and Treasurer. Officers shall be elected by the incoming Board at the joint meeting in January. Robert's Rules of order shall be followed.
4. The president shall appoint chairpersons to the standing committees, which shall be: Membership, Telephone directory, Newsletter, Hospitality/Meetings. Liaison/Special projects, Parliamentarian/Historian. In addition to these committees, the president shall create and appoint chairpersons for such ad hoc committees as shall be required from time to time.
5. The chairpersons of any group conducting business, including the President, shall not vote except in the case of a tie.
6. Quorum
   1. In order to conduct business, at least six (6) directors shall be required for valid action of the board. In pressing circumstances, the president, or the vice-president in the absence of the president, may, if, at the discretion of the officer taking action , immediate action is required, conduct a telephone poll for obtaining action on a particularly pressing matter or matters. The president or vice-president shall contact as many directors as possible and subparagraph "6.B." shall continue to apply for such action. The president or vice-president shall then reduce such motions to writing and provide a copy to all board members within two weeks of the action taken and such action must be ratified by a majority of the board members attending the next regular or called meeting of the board of directors.
   2. An affirmative vote of at least five (5) directors shall be required for valid action of the board.
7. Board members shall be removed, at the discretion of the board, for the following reasons:
   1. Nonpayment of dues, or ceasing to meet the requirements of Article 1, Section 1.
   2. Refusal to accept an official association assignment.
   3. Failure to attend as many as two (2) consecutive duly-called board meetings.

ARTICLE III - Elections

1. Prior to September 1 of each year a Nominating Committee of six (6) members shall be elected by the board. The Nominating Committee shall be comprised of at least three (3) members taken from the Board of Directors with the remainder from the membership at large.
2. The Nominating Committee shall elect its own Chairperson.
3. Prior to October 1 of each year the Nominating Committee shall prepare and mail to all MSCA members a ballot containing the names of at least 8 (eight) members. Members may vote for five (5) candidates with a provision for write-ins. No more than one member of a household may serve on the Board of Directors at any given time.
4. Voting shall be limited to one vote for each current family membership. A quorum, in this case, shall consist of fifty (50) qualified voters who return the ballots.
5. Association members shall vote, sign, and return the ballots; ballots not received by December 1 shall not be counted.
6. The Nominating Committee shall tabulate the results and report the results of the tabulation to the president. The five (5) candidates receiving the highest number of votes shall be declared elected.
7. When a Board vacancy exists, the Board shall fill the vacancy. The new director shall serve the unexpired term of his predecessor.